Research communication

Scientific Poster Checklist: Content, Evidence, and Submission

Run a staged poster review for scientific accuracy, visual hierarchy, accessibility, file integrity, and conference submission requirements.

By Hendri Susetyo (ArsyaVisual) · Published · Updated

Freeze responsibilities

Name one owner for scientific accuracy and one for consolidated feedback. Confirm the title, authors, affiliations, disclosures, permissions, and approved numbers. Late comments become safer when every reviewer knows which decisions they own and the source material has a clear version.

  • Record deadline and time zone.
  • Verify author order.
  • Remove comments and hidden objects.

Review in separate passes

Check science first, then story, accessibility, and production. A mixed pass encourages colour debate while mislabeled outcomes survive. Inspect hierarchy and redundancy, test contrast and non-colour cues, then verify dimensions, links, fonts, image quality, and export.

  • Read numbers against sources.
  • Test thumbnail and final size.
  • Open QR codes on two phones.

Confirm the submitted artifact

Generate the PDF from the approved editable file, give it a stable name, and inspect it in a second viewer. Upload early, confirm orientation and version, and keep the exact local file plus the organizer’s receipt.

  • Do not overwrite the sole approved file.
  • Record PDF dimensions.
  • Carry an offline copy.

A practical example

Use four sign-offs: the investigator verifies claims, a colleague tests the reading path, a designer checks accessibility, and the submitting author validates the uploaded PDF.

Begin with an editable structure that is easier to preflight

Browse poster templates when the team can handle content decisions but wants consistent PowerPoint styles and a cleaner path to final review.

Browse editable poster templates

Sources and further reading